Offer description

Your responsibilities:

Reporting to Head of Operations and Branch Manager.

You will support Operations team in the performance of commercial related matters not limited to the

• followings:

• You will manage all aspects of the commercial process from initial contact to sales ‘close’ for selected projects determined either by revenue size, client type, project type, tasks include

• You enter orders after material list was handed by engineering

• You ensure materials planning including shortage and procurement in monthly basis

• You ensure sales are recorded and monitored in line with agreed processes

• You ensure products purchased are delivered in a timely way and recorded in Discos

• You ensure proper documentations on return deliveries and recorded in Discos in a timely way

• You ensure invoice are recorded and billed according to contract in a timely way

• To handle client enquires (such as delivery, return and invoicing) in a timely way

• To prepare project margin calculation via Dokacalc. / Excel according to contract.

• To assist Sales in transferring material list to Discos II via Dokacalc with correct condition setting.

• To ensure all contract documents proper storage in S-drive.

• To liaise with finance team for project CCM setup.

• You manage ongoing relationships with internal and external stakeholders

Demand Planning and Logistics:

• You support sales & operations planning process and resolve bottlenecks

• You support and maintain, and optimize inventory as per Doka requirements and standards

• You monitor and update data on sales probability for all pre-sales quote

• You ensure that the data quality meets Doka standards while educating the team to comply with the data quality standards.

• You follow up and/or maintain accurate data of client orders, expected returns

• You analyze and forecast demand (monthly and quarterly) to support supply planning of EM & WM

• You coordinate of product/ material demand planning including shortage & procurement

• You keep abreast with the S&OP planning process and engage in proactive improvement (e.g. facilitate regular meetings) with Engineering, Sales Team and Warehouse

• You meet delivery schedule for ordered material being shipped to a client's job site

• Follow up / monitor the vessel booking arrangement, prepare sea freight custom documents and ensure align with target delivery date

• Monitor delivery transaction from Kuching yard to site / transfer within different project site

• You manage ongoing relationships with freight forwarder and local transporter for shipping and delivery arrangement

• You verify the supplier billing documents and submit along with client signed delivery note

• In the case of renting from supplier to customer, to issue Re-rent Purchase order

Resources:

• You coordinate and optimize of employee and material expenses (manpower planning, vacation, overtime)

• You support of cost center and investment planning

• You conduct qualitative and quantitative staff planning

• You are responsible to comply with local laws and regulations (work safety, environment, load securing)

• You coordinate of know how transfer and securing overall know-how for the company

Personal Requirements:

• At least a Diploma in Finance or supply chain or quantity surveying

• Minimum 3 – 5 years’ hands-on experience on commercial/ invoicing/warehouse

• Proficiency in Excel and IT system

• Able to work independently and as a team player in a results-driven, fast-paced environment

• Hands-on mentality and engaged personality, confident attitude

• Ability to work in a MNC environment and working with external stakeholders

• Resilient, attention to details, strong problem solving & analytical skills and strong drive to succeed

• Good proficiency in English. Mandarin will be an advantage

• Able to commence within 1 month

Working Hours:

• From 8.00 am to 6.00 pm

• Work Days: Monday to Friday only / Weekend included (Might need working on Saturday)

Benefits & Remunerations:

• Salary Range: RM 3000 to RM 3500

• EPF, SOCSO & EIS

• Medical & Annual Leave

• Attractive & Competitive Salary

• Travel Allowance / Overtime

• Incentive (Based on Performance)

Requirements

• Minimum education level: Bachelor´s Degree
• 3 years of experience
• Availability to travel: No
• Availability of change of residence: No

August 2

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