Operations cum Office Manager - Able to work irregular and long hours when required in Sabah - Aimemoda Tour & Travel Sdn. Bhd

Aimemoda Tour & Travel Sdn. Bhd

We are an inbound travel agency, handling incoming China tourists for leisure and mice group. Well established and strong customer based in whole of China. The company has very good and strong relationship with the local authorities and vendors including hotels, restaurants and sightseeing suppliers. Recruiter from sector Leisure / Fitness / Travel, located in Sabah, From 11 to 50 workers

    About this job ad 30 November


  • Kota Kinabalu, Sabah
  • Description

  • The Office Manager reports to the General Manager and is responsible in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. This person should have at least 5 years of experiences in a Manager or senior supervising position, able to communicate, read and write Chinese due to nature of business.
    1) Maintain office services
    • Design and implement office policies
    • Establish standards and procedures
    • Organize office operations and procedures
    • Review and approve supply requisitions
    • Liaise with other agencies, organizations and groups
    • Update organizational memberships
    • Maintain office equipment
    2) Supervise office staff
    • Recruit and select office staff
    • Orient and train employees
    • Provide on the job and other training opportunities
    • Supervise staff
    • Evaluate staff performance
    • Coaching and disciplining staff
    3) Maintain office records
    • Ensure filing systems are maintained and up to date
    • Define procedures  for record retention
    • Ensure effective transfer of files and records
    • Transfer and dispose records according to retention schedules and policies
    • Ensure personnel files are up to date and secured
    4) Maintain office efficiency
    • Plan and implement office systems, layout and equipment procurement
    • Maintain and replenish inventory
    • Check stock to determine inventory levels
    • Anticipate needed supplies
    Verify receipt of supply
    5) Handle overseas guests during their stay in Sabah.
    Perform other related duties as required.
    1) Knowledge
    The incumbent must have proficient knowledge in the following areas:
    ✓ Preferably with Travel Agent background
    ✓ Knowledge of office administration
    ✓ Knowledge of human resource management and supervision
    ✓ Ability to maintain a high level of accuracy in preparing and entering information
    2) Skills
    The incumbent must demonstrate the following skills:
    ✓ Excellent interpersonal skills
    ✓ Team building skills
    ✓ Analytical and problem solving skills
    ✓ Decision making skills
    ✓ Effective verbal and listening communication skills
    ✓ Attention to details and high level of accuracy
    ✓ Very effective organisational skills
    ✓ Effective written communications skills
    ✓ Computer skills including office applications, online communication applications and email at a highly proficient level.
    3) Personal Attributes
    The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer. The incumbent must also demonstrate the following personal attributes:
    ✓ Be honest and trustworthy
    ✓ Be respectful
    ✓ Possess culture awareness and sensitivity
    ✓ Be flexible
    ✓ Demonstrate sound work ethics
    This job will be offered as Contract of Service for the initial 3 months, the company will offer the potential candidate longterm permanent employment should he be found suitable and able to perform up to the company standard and requirements after the Contract of Service.
  • Number of vacancies: 1
  • Requirements

  • Minimum level of education: High school
  • Years of experience: 5
  • Language(s): Mandarin Chinese ,English
  • Driver's license: Car
  • Availability for travel: Yes
  • Availability for change of residence: No


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Ad summary

  • Operations cum Office Manager - Able to work irregular and long hours when required in Kota Kinabalu, Sabah

  • Recruiter

    Aimemoda Tour & Travel Sdn. Bhd
  • Work type

    Full Time

  • Type of contract

    Permanent contract

  • Apply now

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